Operations Assistant

Who We Are

The de Beaumont Foundation advances policy, builds partnerships, and strengthens public health to create communities where people can achieve their best possible health. Our work centers around three main priority areas:

  • Policy: We advance policies that improve community health, so that current and future generations can benefit from changes enacted by today’s leaders.
  • Partnerships: We build partnerships, often among unlikely allies, so that leaders can make decisions that achieve their shared goal of creating healthier communities.
  • People: We create practical solutions that strengthen the public health system and workforce, so that professionals are equipped to make their communities healthier.

de Beaumont strongly believes that the spirit in which we do our work is as important as the work itself. We pride ourselves on excellence, innovation, fostering collaboration between groups that might not otherwise interact, and a willingness to have fun with our work.

Position Overview – What You’ll Do

Reporting to the Finance & Grants Manager, you will have an opportunity to participate as an active member of the finance and operations team working to support a fast paced, big-thinking, mission-driven organization. In this role, your work will directly support of one of the nation’s leading health philanthropies.

As the Operations Assistant, you will perform a wide range of administrative and support activities for the Foundation and provide key support to the Foundation’s Operations team. Your responsibilities will include a combination of financial activities like accounts payable and receivable, data management, due diligence, and financial reporting. However, day-to-day needs will vary and require you to prioritize effectively, act quickly, and be detail oriented.


  • Provide key support to day-to-day finance activities, including tracking approval, uploading and coding invoices to the Foundation’s bill payment platform, Bill.com
  • Enroll vendors in e-payment
  • Track and maintain a schedule of accounts receivable
  • Update and maintain records in grants database, ensuring data is accurate, complete and timely
  • Create and maintain grantee/vendor files that meet legal, auditing, and foundation requirements
  • Assist in preparation of monthly management reports
  • Prepare monthly credit card expense report for the Chief Operating Officer
  • Ensure legal compliance for grantees through tax status verification
  • Assist with drafting legal documents
  • Assist staff with computer and office equipment troubleshooting as necessary; serve as primary liaison with outsourced IT support
  • Coordinate and maintain office equipment, including ordering new equipment, maintaining inventory and fixed asset schedule, and disposing of equipment as needed
  • Mange phone system, coordinate with outsourced vendors
  • Assist with posting job announcements, screening applications and scheduling interviews as needed
  • Assist with onboarding new employees, new hire orientation and paperwork as needed
  • Assist with offboarding employees as needed
  • Contribute to de Beaumont culture by helping to organize social events and employee celebrations
  • Maintain files and provide miscellaneous support to Operations team
  • Maintain to-do and follow up lists for Operations team as required
  • Schedule and coordinate meetings
  • Contribute ideas to continually improve operations workflow and customer service
  • Take on special projects as requested

Who You Are

You are a pragmatic, results-oriented, and hands-on team member with a successful track record of supporting finance and operations functions in the nonprofit sector. You are organized, detail-oriented, and a self-starter who enjoys learning new skills. You thrive in a fast-paced environment and are able to adjust quickly to evolving plans or projects.

To be successful in this job, you will excel in these areas:

  • Hands-on: You are thoughtful and enjoy contributing ideas but are also eager to execute. You are ready and willing to participate in all-hands-on-deck projects, which arise frequently.
  • Creative: Flexibility and willingness to work with a fast paced, changing, and sometimes complex organization. Capacity to work both independently and as a team player who proactively engages with and supports others.
  • Detail-oriented: Strong organizational skills and exceptional attention to detail; ability to multitask and meet deadlines, and the demonstrated resourcefulness in setting priorities.
  • Initiative: You proactively look for ways to support the team and organization.
Qualifications and Experience:
  • Associate degree required; bachelor’s degree preferred
  • Two to five years’ experience in philanthropy/nonprofit sector, specifically in accounting, finance, or grants management
  • Ability to analyze, think critically and explain clearly
  • Strong knowledge and demonstrated capability in Word and Excel
  • Familiarity with databases (Foundant, Bill.com, Nexonia) preferred
  • Experience with SharePoint and comfort with technology a plus
  • Ability to do careful, precise work; strong attention to detail required
  • Capacity to work productively in and contribute to a team structure
  • Ability to work effectively both independently and in collaboration with colleagues
  • Ability to meet deadlines; self-disciplined, self-starting
  • Ability to balance competing priorities and resolve any conflicts in collaboration with colleagues
  • Eagerness to learn, willingness to adapt to change, commitment to high quality standards, and an interest in the Foundation’s work

Application Information

The de Beaumont team is collaborative, passionate, and deeply committed to creating bold solutions for healthier communities.

This position is full-time and based in downtown Bethesda, MD, just outside of Washington, DC. Given the reality of the COVID-19 pandemic, there is an opportunity for telework until at least September 2021.

Compensation is commensurate with experience. The salary range is $55,000 to $70,000. The Foundation also offers excellent benefits and a collegial work environment.

Candidates should send cover letter, resume, and salary expectations to jobs@debeaumont.org with the subject “OA application”.

The de Beaumont Foundation is an equal opportunity employer. Employment opportunities are based upon individual capabilities and qualifications without regard to race, gender, religion, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic as established under law.

Publication date: July 7, 2021