Position Overview – What You’ll Do
Serving as a vital member of the Foundation’s Operations Team, you will have the unique opportunity to contribute to a fast-paced, big-thinking, and mission-driven organization. As part of a collaborative and team-based environment, you will directly support and influence the impactful work of one of the nation’s leading health philanthropies.
In this position, reporting to the Sr. Director of Finance and Operations, you will play a key role in supporting end-to-end award management, knowledge management, and data analysis functions of the Foundation. You will ensure the integrity of the award management process and alignment with organizational values. Your role will extend support across all staff and partners, guiding them in learning grantmaking and contracting processes, troubleshooting challenges, and fostering a collaborative environment. You will actively work to incorporate the Foundation’s trust-based values into the award management function, develop partner-centered processes, and contribute to building a culture characterized by transparency, trust, respect, and collaboration.
Responsibilities and Opportunities
- Function as the primary liaison for award management for assigned programs and staff in the following areas:
- Establish and build trust with key stakeholders (e.g., program staff, contractor/grantee partners) using a strengths-based approach.
- Educate and train program staff on compliance, reporting, and administration requirements and processes grounded in trust-based practices.
- Review and analyze funding requests for alignment with Foundation values, policies and standards. Work with staff and partners to make recommendations around award structure (e.g., budget/narrative updates, grant or contract type, payment terms, etc.) and documentation.
- Prepare appropriate and accurate grant agreements, vendor contracts, and related legal documents from approved templates; draft unique clauses and consult with outside counsel as needed, and coordinate negotiation and agreement execution.
- Contribute to accurate cash forecasting and spend monitoring; updated payment schedules in coordination with the Finance team.
- Review and approve invoices and assist in tracking payment schedules.
- Coordinate and track government and private foundation contributions to multiple entities, monitor reporting requirements, and prepare invoices and reports to ensure compliance with award terms and conditions.
- Oversee monitoring and close out process on all awards; lead monthly check-in meetings with program staff.
- Provide ad hoc reporting and analysis as requested
- Track spending to various authorizations, both at the award and initiative level.
- Assist in administering the Foundation’s knowledge management systems, including Foundant, SharePoint and others as required.
- Input data and assure integrity of data in the grant/contract management system.
- Assist with grant and contractor schedules and other annual audit and statutory reporting.
- Identify opportunities and make recommendations to improve processes and increase efficiencies within the grants management system.
- Contribute to communications and training about grants and contracts polices, practices, and procedures as well as development of amendments and improvements.
- Perform other duties as assigned.
Qualifications – Who You Are
To be successful in this job, you excel in these areas:
- Mission-driven: You want to make a difference and have experience in successfully supporting philanthropic programs and initiatives aimed at improving community health.
- Ownership: You care deeply about doing what it takes to facilitate results, including paying attention to even small details, managing your own projects (or pieces of bigger ones), driving work forward with a sense of urgency, anticipating problems, and course-correcting when needed.
- Team player: You are eager to use your role to advance de Beaumont’s mission and look for ways to help beyond your own core responsibilities. You are ready and willing to participate in all-hands-on-deck projects, which frequently come up. No job is too small for anyone on our team and your attitude reflects that.
- Critical thinking skills:You know how to quickly process information and use data to effectively inform decision making.
- Relationship management: You have a good sense of how to manage internal relationships (i.e., with senior leadership and with peers across the organization) and grow external ones. You know how to handle confidential information, use discretion around what information you share both internally and externally, and routinely apply good judgment as to when to involve senior managers and others in decision-making.
- Attention to detail: You consistently ensure materials and communications are accurate, precise, and completed on time.
- Passion: You have a strong commitment to public health and the work of the de Beaumont Foundation.
The ideal candidate will possess the attributes above and many of the following professional abilities and experiences.
- Five to eight years of relevant work experience, with an understanding of compliance, reporting and administration requirements in federal, state, and private foundation grantmaking.
- A/B.S degree, preferred
- Familiarity with financial forecasting, spend monitoring, and payment schedule coordination.
- Strong analytical and reporting skills, with the ability to provide ad hoc analysis as needed.
- Strong proficiency in data management systems and Microsoft Office (Excel, Word, and PowerPoint).
- Strong organization and project management skills—ability to see the big picture, manage small details, and create and maintain systems that enhance organizational efficiency.
- Strong leadership, diplomatic, motivational skills, including the ability to lead up, across, and down.
- Self-motivation and decisiveness, with the ability to adapt and meet competing demands.
- Demonstrated ability to meet multiple deadlines by maintaining a high level of organization.
- Ability to move quickly and nimbly from one project to another, marshal resources, and manage expectations and timelines to achieve results.
- Strong understanding of confidentiality and ability to handle sensitive information appropriately.
- Proven ability to work both independently as well as in a team-oriented, collaborative environment, demonstrating creativity, innovation, and excellence, and taking initiative when appropriate.
- Very strong interpersonal skills and communication skills (written, verbal and presentation); ability to build relationships with multiple stakeholders—optimistic, thoughtful, curious, and personable.
- Strong work ethic and commitment to high standards of excellence coupled with an enthusiastic approach to work.
Compensation and Benefits
This is a full-time position located in downtown Bethesda, MD, just outside of Washington, DC. The de Beaumont Foundation follows a hybrid work model, with employees working in the office on some days and from home on others; individual staff members’ work schedules are confirmed with direct supervisors. Some Foundation staff are fully remote, and a full-time remote work arrangement can be negotiated for the right candidate. All de Beaumont employees are required to attend bi-annual all-staff meetings at the office in Bethesda.
The compensation offered for this role is competitive and is commensurate with the candidate’s experience. The salary range for this position is $95,000-$100,000. In addition to competitive compensation, the Foundation provides outstanding benefits that include 100% paid employee health benefits, AD&D and life insurance, 401(k) retirement plan, generous paid time off, 14 weeks of paid parental leave, monthly tech stipend, and health & wellness program. The Foundation fosters a collaborative and supportive work environment and has been designated a “Great Place to Work”.
How to Apply
To apply, email your resume and cover letter as a single attachment to [email protected] by March 1, 2024. Early submission is encouraged as applications will be reviewed on a rolling basis.
The de Beaumont Foundation is an equal-opportunity employer. Employment opportunities are based upon individual capabilities and qualifications without regard to race, gender, religion, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic as established under law.
Publication date: January 17, 2024
Application deadline: March 1, 2024